Wednesday, November 08, 2006

How to Create On-line University Courses in Electronic Archiving: Part 2 - What else is out there?

Following on from Part 1 - Why?, I had a quick look around to see what courses there were on e-arching and records management. Several people also make useful suggestions.

What I found was that Monash University seemed to be most active in this area, along with the TAFEs and some US content. What this tells me is that there is some university material for records management professionals and a lot of vocational material for business people. There is US material orientation to public service records management. But there wasn't anything I could find aimed at Australian government needs nor for senior executives.

Monash: MIS5906 Advanced Topics in Electronic Recordkeeping and Archiving ( 6 points, SCA Band 2, 0.125 EFTSL) Postgraduate (IT)
Synopsis: This unit is designed to provide students with an in-depth understanding and knowledge of the role of electronic recordkeeping and archiving in contemporary organisations and society, and exposure to the latest thinking, best practice and research initiatives. Emphasis will be placed on exploring key issues, challenges, and trends relating to the effective management of records and archives in electronic, networked environments. Students will be equipped with understandings, knowledge, strategies, and skills, which will enable them to develop and implement effective solutions that meet these challenges, and also plan for the future.

Assessment: Publishable paper: 40% Class presentation: 20% Supervised assessment: 40%

Contact Hours: 3 contact hours per week

Prerequisites: Must have completed Part A of Master of Information Systems
IMS5033 Electronic document management and recordkeeping systems ( 6 points, SCA Band 2, 0.125 EFTSL) Postgraduate (IT)
Synopsis: This unit reconceptualises document management activities so that modern technologies can be better used to implement electronic recordkeeping solutions. The emphasis is upon designing, building, and using document management systems. Existing physical models for document management and systems are compared and contrasted with logical models and future architectures. Research into workplace applications and leading edge implementation of recordkeeping strategies for document management will be covered and shape the course.

Assessment: Assignments: 50% + Formal Supervised Assessment: 50%

Contact Hours: 3 hours per week
OLI TAFE " BSB30401 Certificate III in Business (Recordkeeping)"
This qualification allows students to work in a wide range of Recordkeeping activities within business sections in an organisation. It includes medium to higher-level key business skills required by organisations who are responding to rapidly changing business environments.
ATPL: "BSB01 Business Services Training Package" V4 (Volume 3):
Volume 3 contains units of competency for: - Record Keeping

Certificate III

BSBRKG301A Control records
BSBRKG302A Undertake disposal
BSBRKG303A Retrieve information from records
BSBRKG304A Maintain business records

Certificate IV

BSBRKG401A Review the status of a record
BSBRKG402A Provide information from and about records
BSBRKG403A Set up a business or records system for a small office
BSBEBUS406A Monitor and maintain records in an online environment


BSBRKG501A Determine business or records system specifications
BSBRKG502A Manage and monitor business or records systems
BSBRKG503A Develop and maintain a classification scheme
BSBRKG504A Develop terminology for activities and records
BSBRKG505A Document or reconstruct a business or records system

Advanced Diploma

BSBRKG601A Define recordkeeping framework
BSBRKG602A Develop recordkeeping policy
BSBRKG603A Prepare a functional analysis for an organisation
BSBRKG604A Determine security and access rules and procedures
BSBRKG605A Determine records requirements to document a function
BSBRKG606A Design a records retention and disposal schedule
BSBRKG607A Document and monitor the record-creating context
BSBRKG608A Plan management of records over time
Utexas: 2003 LIS 389C.14 Introduction to Electronic and Digital Records
The management, preservation, and use of electronic records and other digital objects with enduring value are all as yet problems with only partial solutions. There are two reasons for this: the supporting technologies are changing constantly and change is accelerating; and creators and users of these records (if not the recordsÂ’ potential managers and preservers) are themselves caught up in a culture of immediacy that makes the problems with electronic records invisible until some legal entanglement brings them into sharp focus. Yet as governments and other human institutions have depended upon technologies of memory to assure their longevity in the past, it is a safe bet that they will continue to do so in the future. For that reason these problems must and will be solved by those who are charged with the custody and preservation of such records, at least in a way that will be good enough to achieve the ends of the institutions in question.

School of Information and Library Science, University of North Carolina, Chapel Hill, INLS 165 ­ Electronic Records Management, [Last Updated: 2006-04-13, 20:30]
COURSE DESCRIPTION The management and preservation of electronic records is essential for maintaining institutional accountability; protecting the rights of citizens, employees and customers; supporting the efficient operation of contemporary organizations; perpetuating valuable forms of social memory; and helping individuals to integrate aspects of the past into their sense of identity.

Current electronic recordkeeping is in a state of relative neglect. At their most basic level, electronic records problems are related to proper configuration and management of computer components (hardware and software). The good news is that actual and potential solutions to the technological issues abound. The bad news is that the behavioral, organizational, institutional and professional underpinnings are generally not yet in place to implement the technological solutions. This places a profound set of challenges and opportunities in the hands of SILS students about to enter the workforce.

In this course, we will begin by consider the messy recordkeeping environment in which we currently live. We will then gradually build up a set of concepts, tools and strategies that information professionals can use to help shape more appropriate, valuable and sustainable recordkeeping systems.

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