Tuesday, October 16, 2007

How to Create On-line University Courses in Electronic Archiving: Part 10 - Requirements

In Part 9 I looked at how to turn eight exsiting units in Electronic Document Management. into twelve new ones.

In the first unit I thought the introduction should cover legal and administrative requirements: essentially the why of EDM, before getting into the how. Some useful reference materials are:
  • Report on recordkeeping in the Australian Public Service
  • Improving Electronic Document Management - Guidelines For Australian Government Agencies
  • Records management - Why records matter- National Archives of Australia
  • Management of Electronic Records - Victorian Electronic Records Strategy (VERS)
  • RMAA Professional Status Guidelines
  • Model requirements for the management of electronic records (MoReq)
  • DoD Electronic Records Management Software Applications Design Criteria Standard
Some of this is a little frustrating. As an example NAA are offering "Check-up: A Tool for Assessing your Agency’s Information and Records Management". However, this is only available to Australian Government agencies, as a result it can't be used for educational purposes, even for in teaching potential users of the tool.

To divide up the material I thought I would start with the skills identified by the RMAA:
  1. Legislation, standards, administrative policies and procedures
  2. Compliance auditing
  3. Archival Science
  4. Recordkeeping Ethics
  5. Classification
  6. Metadata
  7. Recordkeeping Systems: DIRKS (Designing & Implementing of Recordkeeping Systems) or VERS (VictorianElectronic Recordkeeping Strategy)
  8. Record creation and Capture
  9. Storage and maintenance of records
  10. Vital Records
  11. Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
  12. Access to records: Security, Privacy, FOI, Access determinations
  13. Appraisal and Disposal
Concentrating on those aspects most relevant to EDM:
  1. Legislation, standards, administrative policies and procedures
  2. Classification and Metadata
  3. Recordkeeping Systems: VERS (VictorianElectronic Recordkeeping Strategy)
  4. Record creation and Capture
  5. Storage and maintenance of records: Vital Records;Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
  6. Access to records: Security, Privacy, FOI, Access determinations; Appraisal and Disposal
Adding some extra topics:
  1. Digital Library and E-Publishing
  2. Basic Web technologies: HTML, XHTML, CSS, XML
  3. Web publishing: Document Formats, RSS, Podcasting, Wikis
  4. Advanced Web technologies: XSLT, Web Services
  5. eGovernment/ eCommerce,
  6. Search engines: e-discovery
  7. The Future
Blending these together:
  1. Legislation, standards, administrative policies and procedures
  2. Record creation and Capture
  3. Basic Web technologies: HTML, XHTML, CSS, XML
  4. Classification, Metadata and Search engines: e-discovery
  5. Recordkeeping Systems: VERS (Victorian Electronic Recordkeeping Strategy) and NAA e-Archive
  6. Digital Library and E-Publishing
  7. Storage and maintenance of records: Vital Records;Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
  8. Access to records: Security, Privacy, FOI, Access determinations; Appraisal and Disposal
  9. Web publishing: Document Formats, RSS, Podcasting, Wikis
  10. Advanced Web technologies: XSLT, Web Services
  11. eGovernment/ eCommerce,
  12. Advanced applications: EDM for mobile and emergency applications

One interesting item I came across was the Attorney-General's speech at the E-Discovery 2007 Conference, 26 September 2007

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