How to Create On-line University Courses in Electronic Archiving: Part 10 - Requirements

In Part 9 I looked at how to turn eight exsiting units in Electronic Document Management. into twelve new ones.

In the first unit I thought the introduction should cover legal and administrative requirements: essentially the why of EDM, before getting into the how. Some useful reference materials are:

• Report on recordkeeping in the Australian Public Service
• Improving Electronic Document Management - Guidelines For Australian Government Agencies
• Records management - Why records matter- National Archives of Australia
• Management of Electronic Records - Victorian Electronic Records Strategy (VERS)
• RMAA Professional Status Guidelines
• Model requirements for the management of electronic records (MoReq)
• DoD Electronic Records Management Software Applications Design Criteria Standard

Some of this is a little frustrating. As an example NAA are offering "Check-up: A Tool for Assessing your Agency’s Information and Records Management". However, this is only available to Australian Government agencies, as a result it can't be used for educational purposes, even for in teaching potential users of the tool.

To divide up the material I thought I would start with the skills identified by the RMAA:

1. Legislation, standards, administrative policies and procedures
2. Compliance auditing
3. Archival Science
4. Recordkeeping Ethics
5. Classification
6. Metadata
7. Recordkeeping Systems: DIRKS (Designing & Implementing of Recordkeeping Systems) or VERS (VictorianElectronic Recordkeeping Strategy)
8. Record creation and Capture
9. Storage and maintenance of records
10. Vital Records
11. Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
12. Access to records: Security, Privacy, FOI, Access determinations
13. Appraisal and Disposal

Concentrating on those aspects most relevant to EDM:

1. Legislation, standards, administrative policies and procedures
2. Classification and Metadata
3. Recordkeeping Systems: VERS (VictorianElectronic Recordkeeping Strategy)
4. Record creation and Capture
5. Storage and maintenance of records: Vital Records;Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
6. Access to records: Security, Privacy, FOI, Access determinations; Appraisal and Disposal

Adding some extra topics:

1. Digital Library and E-Publishing
2. Basic Web technologies: HTML, XHTML, CSS, XML
3. Web publishing: Document Formats, RSS, Podcasting, Wikis
4. Advanced Web technologies: XSLT, Web Services
5. eGovernment/ eCommerce,
6. Search engines: e-discovery
   
7. The Future

Blending these together:

1. Legislation, standards, administrative policies and procedures
2. Record creation and Capture
3. Basic Web technologies: HTML, XHTML, CSS, XML
4. Classification, Metadata and Search engines: e-discovery
5. Recordkeeping Systems: VERS (Victorian Electronic Recordkeeping Strategy) and NAA e-Archive
   
6. Digital Library and E-Publishing
7. Storage and maintenance of records: Vital Records;Business Continuation Plan / Disaster Response / Recovery Plan/Risk Management
8. Access to records: Security, Privacy, FOI, Access determinations; Appraisal and Disposal
9. Web publishing: Document Formats, RSS, Podcasting, Wikis
10. Advanced Web technologies: XSLT, Web Services
11. eGovernment/ eCommerce,
12. Advanced applications: EDM for mobile and emergency applications
    

One interesting item I came across was the Attorney-General's speech at the E-Discovery 2007 Conference, 26 September 2007